Introduction
Tavant (‘we,’ or ‘us’) is committed to protecting your online privacy and recognizes the need for appropriate protection and management of any personal information you may share with us. By personal information we mean any information that may identify an individual, including, but not limited to, a first and last name, physical address (whether residential or official), email address, telephone number or other contact information.
This Privacy Notice:
- Outlines the types of personal data we collect
- Describes how we collect your information
- Describes how we use the information, including who has access to your data
- Describes the steps we take to keep your personal data secure
- Explains your choices with respect to your personal data.
Information We Collect
We collect and process information when you voluntarily submit it to us, or through other tracking technologies on our website, email communication or social channels.
We are not responsible for the authenticity of the information you voluntarily provide, and it is your duty to ensure it is accurate. By providing your personal data, you agree to let us store and process it as per the provisions of this Privacy Notice.
Collected Automatically on Our Website
The following information is collected automatically when you visit our website: Information on how you entered our site; how you navigate our site, including the pages you visit, the date and time of your visit, the time spent on those pages, and other metrics; your browser software; your device type and operating system; your IP address; the region or general location from where your computer or device is accessing the Internet.
Our website also uses cookies. See the Cookie Policy section for more information.
Information You Provide on Our Website
In general, you can visit our website without telling us who you are or revealing any personal information about yourself. However, you may submit your information or be required to provide it in the following situations:
- Send us a query through the Contact Us section on our landing pages
- Submit a request for proposal via the RFP panel on our offering pages
- Contact us via email addresses published on the Contact Us page
- Apply for a position through our Careers pages
- Download a white paper, case study or other document from our Insights page
- Register for newsletters, other news alerts, or for webinars.
The information you provide may include the following: Your name; company name and address; your title or job role; your business and/or personal phone numbers; email address; your social media handles; and any other information you provide through the contact forms.
Collected from Email Campaigns
If you are a recipient of our marketing communications, we will track whenever you receive, open, click a link, or share an email you receive from us.
When You Access Our Content on Third-Party Partner Websites
From time to time, we publish thought leadership, marketing collateral and webinars on third-party website platforms. When you access our content, we may collect your name, email address, contact number, title/job role, company you represent and any other Tavant content/ links accessed.
Obtained from Corporate Marketing and Thought Leadership Events
We host various sales, marketing and thought leadership events from time to time. We may collect your name, email address, contact number, title/job role and the company which you represent from such events.
Additionally, our company representatives may visit similar events conducted by other companies or forums. They may receive business cards from you at these events, to facilitate establishing a working relationship with the client you represent.
Obtained from Third-Party Business Directory Services
We have carefully selected and contracted with third-party agencies providing business contact directory services, and may obtain your name, gender, title, company you represent, work phone number, work email address, and work address as a potential business contact.
Obtained from ‘Friends and Family’ Connections
We may receive information related to your name, company you represent, title/job role, phone number, and email address from our business leaders who have established professional/personal connections with you.
Obtained from Public Sources and Professional Networking Platforms
We may also collect information related to your name, company you represent, title/job role, and email address from public sources (where available) or professional network platforms such as LinkedIn.
Received Prior to/During Fulfilment of Contractual Services
This may include (for example) your name, title/job role, company you represent, phone number, and email address that you provide us with during the RFP stage, proposal discussions, contract negotiations and/or during the time that we provide your company with our services.
Information to Facilitate Travel and Lodging
From time to time, we assist our clients’ representatives by facilitating travel and accommodation when they visit our offices. In such cases, we would collect your name; date of birth; contact number; company which you represent; email address; travel, accommodation, and food preferences; passport and visa details.
How We Use Your Information
We may use the information collected through various means for different purposes, such as to:
- Communicate with you to provide requested services, including regular project status updates, notifying you of issues/concerns, sharing project deliverables, and the like
- Respond to issues/queries relating to our offerings, including sending requested documents and marketing collateral
- Send you our newsletters and other thought leadership collateral
- Conduct market research and to execute marketing campaigns
- Call you to inform you of our service offerings or promotions, and record your interest in them
- Invite you to Tavant-hosted or sponsored events in your geographical region or industry
- Process job applications against employment openings
- Improve our website, e.g. by analyzing user behavior to measure interest in specific items posted on our site
- Develop new and improved products and services to help serve your company better; and
- Any other related purpose.
As part of our email campaigns, we will track whenever you receive, open, click a link, or share an email you receive from us. We will carry out automated profiling of such information to evaluate your interest towards our service offerings or promotions to help us identify and target potential clients or business partners. This also helps us tailor our marketing content and provide you with relevant and timely content based on your interests.
We may engage third parties to establish communications with prospective clients or to send marketing communications like newsletters. Only authorized Tavant personnel and third-party service providers may access personal data, and these employees and service providers are required to treat this information as confidential. Access to your personal data is limited strictly on a need-to-know basis, such as to respond to your inquiry or request.
We do not transfer, sell, share, or rent personal information about you to any third parties without your consent. However, we may need to share information with law enforcement agencies, to investigate, prevent, or to take appropriate action regarding illegal activities.
From time to time, we may consider corporate transactions such as a merger, acquisition, reorganization, asset sale, or similar. In these instances, we may transfer or allow access to information to enable the assessment and undertaking of that transaction. If we buy or sell any business or assets, personal data may be transferred to third-parties involved in the transaction.
Data Storage and Security
The personal data collected from you is stored in one or more databases hosted by third parties (e.g., Salesforce.com, Pardot, and others) or by us. These third-parties do not use or have access to your personal data for any purpose other than cloud storage and retrieval.
We take appropriate steps to protect personal data from loss, misuse, alteration, or destruction. We have implemented generally accepted standards of security to ensure the confidentiality and integrity of your personal data is not compromised. This includes physical, operational and technical controls including encryption, firewalls, and secure servers.
As a global organization, the data we collect may be transferred internally throughout Tavant, including subsidiaries located in other parts of the world. Such transfers may happen between our global offices, data centers located in other geographical zones, or our third-party partners. Where we transfer personal data outside the originating country, we either transfer it to countries that provide an adequate level of protection, or we have appropriate safeguards in place.
Data Retention
We will only keep your personal data for as long as is reasonably necessary, considering our need to answer queries or resolve issues, any other purpose outlined above, or to comply with legal requirements under applicable law(s). This means that we may retain your personal data for a reasonable period after, for example, the end of a client contract, or after your query has been addressed. After this period, your personal data will be deleted from all our systems.
Your Rights Over Your Personal Data
You have a right to:
- Request access to your personal data and details of the processing activities conducted by us
- Request that your personal data is rectified if it is inaccurate or incomplete
- Request restriction of the processing of your personal data by us in certain circumstances
- Object to the processing of your personal data in certain circumstances
- Request erasure of your personal data in certain circumstances
- Receive your personal data in a structured, commonly used and machine-readable format in certain circumstances
- Object to, and not to be subject to a decision based solely on, automated processing (including profiling), which produces legal effects or significantly affects you
- Withdraw any consent you may have provided to us at any time by contacting us.
You may reach out at the address provided in the Contact Us section to exercise the rights outlined above in respect of your personal data.
Cookie Policy
Some pages on this site use cookies, which are small files that the website places on your computer for identification purposes. By continuing to browse or use our sites, you agree that we can use cookies and other tracking technologies.
Cookies and other tracking technologies are used to identify you and your interests, to remember your preferences, and to track your use of our sites. We also use cookies to control access to certain content on our sites, protect the sites, and to process any requests you make of us.
To administer our sites and for research purposes, we have also contracted with third-party service providers to track and analyze statistical usage from our site users. These third-party service providers use persistent cookies to help us to improve the user experience, manage our site content, and analyze how users navigate and utilize the sites.
Our cookies do not track users when they cross to third-party websites and do not provide targeted advertising to them; hence they do not respond to Do-Not-Track (DNT) signals.
You are welcome to block the use of some or all the cookies we use on our website. However, please be aware that doing so may impair the functionality of our website or may even render some or all of it unusable. You should also be aware that clearing all cookies from your browser will also delete any cookies that are storing your preferences; for example, whether you have accepted cookies on a website or any cookies that are blocking other cookies.
External Links
Our website provides links to other third-party websites and services. Even if the third party is affiliated with Tavant through a business partnership or otherwise, we are not responsible for the privacy practices or the contents of such websites, nor do we take any responsibility for the opinions of third parties expressed on or through our website. These links are provided to you for convenience only, and you access them at your own risk.
Contact Us
Changes to this Privacy Notice
We may change our privacy practices as and when the need arises and will post an updated Privacy Notice on this webpage.
Last revised: May 25, 2018
